Members arrive
Staff sees status, waivers, balances, guest rules, and reservations.
PoolPulse features
Swim club management software features built for busy club seasons.
Manage memberships, billing, renewals, check-ins, POS, reservations, waivers, staffing, reporting, and member self-service without stitching together spreadsheets and disconnected tools.
Want numbers first? See Pricing
- No setup fee
- No contracts
- Free migration
Covered workflows
What PoolPulse helps your club run.
Start with the work your team handles every busy weekend, then open the details when a workflow matters to your club.
Chen family ready for entry
- Waivers current
- $0 balance
- 2 guests remaining
- Lane reservation at 11:00
Front Desk & Check-In
Move the gate line faster with member status, waivers, balances, guest rules, incidents, and reservations in one screen.
- Check-in
- Guest passes
- Waiver status
- Restrictions
- Incident notes
Renewal invoice paid
- Autopay receipt sent
- Retry queue empty
- POS tab attached
- QuickBooks batch ready
Billing & Renewals
Collect dues, automate renewals, retry failed payments, send receipts, and keep household balances visible.
- Autopay
- Invoices
- Renewals
- Failed-payment retries
- QuickBooks posting
Mitchell household
- Family plan active
- Documents complete
- Renewal tag added
- Recent check-ins visible
Members & Households
Keep every family, membership, note, waiver, balance, pass, and activity record tied to one household profile.
- Household records
- Membership types
- Notes
- Tags
- Documents
Saturday sales posting live
- Prepaid card used
- Member tab updated
- Cash drawer balanced
- Item report ready
POS & Snack Bar
Tie snack bar sales, prepaid cards, member tabs, charge-to-account purchases, and end-of-day reporting back to the household ledger.
- Snack bar POS
- Prepaid balances
- Household tabs
- Charge-to-account
- Sales reporting
Prime lane refilled
- Waitlist promoted
- No-show window closed
- Lesson roster updated
- Family billing attached
Reservations, Programs & Waitlists
Manage lanes, courts, lessons, clinics, events, capacity, no-shows, and waitlists without separate signup tools.
- Reservations
- Waitlists
- Programs
- Classes
- No-show controls
Friday coverage risk
- 1 shift open
- Revenue dip flagged
- Renewal risk list ready
- Board packet refreshed
Staffing, Reporting & PulseSignal
Catch coverage gaps, track performance, monitor revenue, and see early signals before problems hit the board meeting.
- Staff scheduling
- Reports
- Dashboards
- PulseSignal
- Audit logs
See how it works
One busy club day. One connected system.
From morning check-ins to snack bar sales, staffing changes, reservations, and end-of-day reporting, PoolPulse keeps the day connected.
Payments and purchases post
Dues, receipts, snack bar sales, tabs, and prepaid balances update the household ledger.
Managers stay ahead
Open shifts, renewal risks, waitlists, and revenue dips surface before they become problems.
The board gets answers
Reports update without spreadsheet cleanup or end-of-week reconciliation.
Included vs. optional
Start with the core. Add what your season needs.
PoolPulse gives every club the operational foundation. Larger or more complex clubs can add advanced workflows when they need them.
Included core workflows
- Member management
- Billing and payments
- Front desk check-in
- POS / snack bar
- Waivers
- Member portal
- Reports
- Audit logs
- Role-based access
- Onboarding support
Optional / advanced workflows
- PulseSignal AI
- Programs and lessons
- Staff scheduling
- Marketing and lifecycle automations
- Advanced reservations
- Website integration
- Custom workflows
Feature directory
Explore every PoolPulse feature.
Use the directory to jump into specific workflows, or schedule a walkthrough to see how the pieces work together for your club.
Member management
Households, memberships, notes, tags, waivers, passes, and activity history.
Explore member managementBilling and payments
Dues, renewals, invoices, receipts, autopay, retries, credits, and balances.
Explore billing and renewalsFront desk check-in
Member validation, guest rules, waiver checks, restrictions, and attendance.
Explore front-desk check-inPOS / snack bar
Snack bar sales, prepaid balances, member tabs, account charges, and item reports.
Explore POS and snack barReservations and waitlists
Lanes, courts, bookings, waitlists, capacity, no-shows, and family signups.
Explore reservations and waitlistsWaivers and forms
Digital waivers, signed documents, shared files, and searchable paperwork.
Explore waivers and formsMember portal
Self-service balances, reservations, waivers, household details, and updates.
Explore the member portalStaff scheduling
Coverage planning, shift needs, staffing gaps, assignments, and payroll context.
Explore staff schedulingReports and dashboards
Renewals, revenue, attendance, activity, POS, reservations, and board reporting.
Explore reports and dashboardsCommunications
Targeted notices, renewal nudges, schedule changes, weather updates, and notes.
Explore communicationsPulseSignal AI
Renewal risk, staffing gaps, revenue dips, usage trends, and suggested next steps.
Explore PulseSignal AIActivity and audit logs
Tracked changes, accountability, staff activity, and operational history.
Explore activity and audit logs
PulseSignal AI
See the next problem before it costs you.
PulseSignal watches renewals, staffing, revenue, and usage trends, then suggests the next step your team can take.
See PulseSignal in a walkthroughBuilt into every plan
The support layer behind every workflow.
Onboarding success
A real human helps your club migrate, train, and get through the first weekend live.
Live support
Get help from people who understand seasonal club operations.
Role-based access
Boards, operators, lifeguards, and front-desk staff see the right context.
Audit logs
Every important change is tracked for accountability.
Need something specific?
Bring your workflow to the walkthrough.
If your club has a workflow that does not fit neatly into a feature list, bring it to the walkthrough. We will show what PoolPulse supports today and what can be configured around your process.
Features that fit your club
Want to see the features that matter to your club?
Schedule a guided walkthrough and we will show how PoolPulse handles memberships, billing, renewals, check-ins, POS, reservations, staffing, reporting, and member self-service for your club's setup.
See PricingNo setup fee. No contracts. Free migration.