Automated reminders and payment prompts are ready.
Swim club member management software
Streamline member management, billing, renewals, and check-ins from one connected system.
Replace spreadsheets and scattered tools with a platform built for swim clubs, HOA pools, and member-driven facilities that need cleaner member management, smoother operations, club POS visibility, and steadier revenue.
See how PoolPulse would handle your memberships, billing, check-ins, POS, reservations, staffing, and seasonal operations.
Sales, tabs, and member balances stay in one ledger.
Everything your club runs on, connected.
One system for billing, check-ins, POS, reservations, and staffing.
PoolPulse is swim club management software built for seasonal clubs, HOA pools, and tennis-and-swim facilities. Instead of reconciling spreadsheets, payment tools, snack bar systems, and front-desk notes — your team manages households, collects dues, tracks renewals, admits members, and sees operational trends from one workspace.
Want to see this with your club's workflows? We'll show how PoolPulse connects billing, check-ins, POS, reservations, staffing, and reporting for your type of club.
Billing automated
Gate line clear
Why clubs outgrow spreadsheets
The busy season exposes every disconnected workflow.
Most clubs don't have one big software problem. They have a dozen small handoffs that compound into lost revenue, longer check-in lines, and questions your board can't answer.
Schedule a Club-Day Walkthrough- 01
Billing lives in one place. Renewals in another.
Late balances, declined cards, manual reminders, and one-off payment notes create extra work right when staff is already stretched.
- 02
The front desk needs answers instantly.
When waivers, guest rules, balances, and member status are split across tools, every check-in takes longer than it should.
- 03
POS and staffing drift away from the rest of the club.
Snack bar sales, prepaid credits, open shifts, and busy windows are harder to manage when they're not tied to member activity.
Front desk & check-in
Check members in with the full picture.
Staff can see member status, waivers, balances, guest rules, restrictions, and reservations before anyone gets admitted — from one front-desk screen.
Active memberWaiver signedBalance clearGuest approvedIncidents
Preview check-in workflow 
Billing & renewals
Run dues and renewals without the manual follow-up.
Automate recurring dues, renewal reminders, declined-card retries, invoices, and payment visibility so your team stops chasing balances manually.
Autopay activeRenewal reminder sentDeclined card retriedBalance updated
Preview billing workflow 
POS & snack bar
Keep every purchase connected to the member account.
Snack bar sales, prepaid balances, member tabs, and charge-to-account workflows stay tied to the household — no reconciling separate systems at end of day.
Snack bar saleHousehold tabPrepaid balanceReport ready
Preview POS workflow 
Built for how clubs actually operate
One platform for every kind of member-driven facility.
Swim clubs
Boost renewals and free your staff.
Keep membership, waivers, dues, check-ins, and guest rules connected so staff can answer questions from one screen.
- Household memberships
- Renewal and balance visibility
- Board-ready reporting
HOA pools
Streamline resident access and billing.
Manage resident passes, guest credits, reservations, policy rules, and billing without forcing staff to juggle disconnected systems.
- Resident access rules
- Guest pass workflows
- Cleaner board handoffs
Tennis & swim clubs
Run programs, courts, pools, and snack bars together.
Tie reservations, member billing, POS, programs, and staffing into one operational workspace.
- Programs and clinics
- POS and prepaid balances
- Cross-facility visibility
Not sure where your club fits?
Schedule a walkthrough and we'll show the setup that matches your membership, billing, access, and seasonal workflow.
PulseSignal14 familiesflagged for renewal risk before the lapse window closes 3 shiftsidentified as understaffed before peak check-in $1.2kweather-linked revenue dip projected early enough to react
Know what needs attention before it costs you.
PulseSignal surfaces churn risk, staffing gaps, underused time, and revenue dips — with a suggested next step your team can act on right away.
Where revenue leaks
Stop the leaks that drain every season.
PoolPulse connects billing, check-ins, POS, reservations, staffing, and reporting so small gaps don't become expensive problems.
Missed renewals
Renewal status, reminders, and follow-up nudges keep families moving before the window closes.
See member workflowsEmpty reservations
Waitlists and no-show guardrails help refill unused lanes, classes, courts, and time slots.
See reservationsSnack bar leakage
POS sales, tabs, prepaid balances, and household charges stay tied to member accounts.
See snack barCoverage gaps
Staffing signals flag open shifts and busy windows before service slows down.
See staffingInvisible trends
PulseSignal highlights renewal risk, revenue dips, underused time, and staffing issues early.
See PulseSignalFind the leaks hiding in your club.
We'll walk through your current setup and show where PoolPulse can help recover time, revenue, and control before the next busy weekend.
Pricing
Start with the plan that fits your club.
No setup fee. No contracts. Free migration. Upgrade as your club grows.
Essentials
Core workflows for smaller clubs.
$199/mobilled annually
- Up to 200 members
- Core billing, check-in, and POS
- Add premium features anytime
Plus
More day-one coverage for growing clubs.
$349/mobilled annually
- Up to 1,000 members
- Any 4 premium features included
- Deeper workflows from day one
Premier
Broader coverage for larger operations.
$549/mobilled annually
- Unlimited members
- Any 8 premium features included
- Built for complex club operations
Not sure which plan fits?
Schedule a walkthrough and we'll map the right plan to your member count, workflows, season timing, and launch needs.
No setup fee · No contracts · Free migration · Cancel anytime
Switch & Save01 02 03 Plan Your Switch With Us
Switch without disrupting your season.
Bring over members, balances, renewals, and workflows with free migration support and a calmer launch path.
Bring your data in.
Move member records, balances, renewals, and household details into PoolPulse with free migration support.
Run smoother workflows.
Keep check-ins, billing, and seasonal operations moving while your team gets up to speed.
Go live with less risk.
Launch with cleaner data, no setup fee, and a discounted first paid year when the season turns over.
The full platform
Everything your club runs on, without the patchwork.
MembershipsBilling & PaymentsFront Desk Check-InPOS / Snack BarReservationsStaff SchedulingMember PortalWaiversReportsPulseSignal AI
Explore all features →Common questions
Questions clubs ask before they switch.
Straight answers on switching, migration, websites, payments, and the best next step.
Can we switch mid-season without disrupting operations?
Yes. PoolPulse is designed for parallel migration — your current season keeps running while data, onboarding, and staff training move forward.
See switching detailsWhat does Switch & Save include?
Eligible clubs finish the rest of the current season on PoolPulse at no charge, then get 20% off the first paid year. Migration, onboarding, and staff setup run in parallel.
See Switch & SaveWill PoolPulse work with our existing website?
Yes. PoolPulse embeds into your current website — WordPress, Squarespace, Wix, Webflow, or a custom build. Member portals, registration forms, reservation widgets, and waitlist signups can all be added without changing hosting.
See website integrationCan we keep our existing payment gateway?
Yes. PoolPulse works with your current payment gateway — your club doesn't have to switch processors or renegotiate rates just to modernize operations.
Preview billing workflowWhat's the best next step to evaluate PoolPulse?
Schedule a walkthrough if you want help mapping PoolPulse to your club. You can also open the self-guided demo first, then compare pricing when you are ready.
Schedule a Walkthrough
One connected system
Ready to see how PoolPulse would work for your club?
Schedule a guided walkthrough or open the self-guided demo to explore memberships, billing, renewals, check-ins, POS, reservations, staffing, and member self-service.
Billing handledRenewals trackedStaff coveredRevenue recovered
See PricingNo setup fee. No contracts. Free migration.